Council Documents

Felixstowe Town Council is committed to the principles of openness and transparency. Wherever possible, it aims to ensure that residents are able to access information about the work of the Council, its systems and procedures, and aims for its website to be as accessible as possible. To read details of our Website Accessibility Statement please see here.

Council regularly reviews its policies and procedures, the majority of which can be found below:

FTC Annual Report 2021-22	The Town Council approved its Annual Report for the Municipal year 2021-22 at the Annual Council Meeting of 18 May 2022.
Business Plan 2020-2024	The Town Council approved its second four-year business plan at the Ordinary Council meeting held on 11 March 2020. This document outlines the direction and strategy for the Town Council over the next four years. It is also intended to give you a clear understanding of what the Town Council is trying to achieve and how it intends to deliver this.
Standing Orders 2022-23	Standing Orders set out how the rules by which Council governs and administers its meetings and decision making.
Terms of Reference 2022-23	The Terms of Reference set out the Council’s delegations to its committee.
Financial Regulations 2022-23	Council’s Financial Regulations governs the administration of Council’s finances. More information on Council’s Budget and Finances can be found here.
Statement of Internal Control 2022-23	Our Internal Control Statement for 2022-2023 was approved at the 23 June 2022 Council Meeting.
Councillor Code of Conduct	Councillors must observe a local Code of Conduct to ensure high standards in the way they undertake their official duties. Felixstowe has adopted the Local Government Association Model Councillor Code of Conduct.
Asset Register	This is the register of Council’s assets (items valued over £500) updated for the most recent financial year.

Data Protection Policy	Felixstowe Town Council is committed to being transparent about how it collects and uses the personal data of its workforce, and to meeting its data protection obligations.
Data Retention & Disposal	The Town Council retains information in line with its Data Retention and Disposal Policy. It was most recently updated at the Ordinary Council Meeting on 9 September 2020.
Risk Management Policy 2022-23	The Town Council is committed to properly evaluating the risks involved with any public event, and our methods are updated and reviewed annually.
Investment Policy & Strategy 2022-23	The Town Council ensures funds are always being invested with risk and liquidity in mind.
Complaints Procedure 2022-23	We treat all complaints stemming from products and/or services very seriously, as outlined in our annually-updated Complaints Procedure.
Health & Safety Policy	Our policy is to provide and maintain working conditions, equipment and systems of work which are safe and healthy for all our employees, and to provide information, training and supervision sufficient to maintain safety.
Equal Opportunities Policy	We do not discriminate against staff on the basis of their gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Press & Media Policy 2022-23	This policy applies on those occasions when the Town Council, as a body corporate, is asked for a statement, a comment or information from the media, or as a body corporate issues a press release, or information to factually clarify/correct other comments published in the media.
Member Officer Protocol	This protocol is intended to assist Councillors and the Clerk, in approaching some of the sensitive circumstances which arise in a challenging working environment.
Publication Scheme and Schedule 2022-23	Felixstowe Town Council has adopted the ICO model publication scheme.
Training Strategy	Felixstowe Town Council believes that appropriate training of Councillors and staff is vital to provide the high quality of service to the local community to which the Council is committed.
Community Engagement Strategy 2022-23	Felixstowe Town Council is committed to high standards of engagement with its community.
Members Allowance & Expenses Policy	Section 15(5) of the Local Government Act 1972 provides that Parish and Town Councils may pay its Mayor “for the purpose of enabling him to meet the expenses of his office such allowance as the council think reasonable.”

https://www.felixstowe.gov.uk/wp-content/uploads/2020/05/Press-Media-Policy-2022-23.pdf

Allotment Regulations – can be found on our Allotments page here.

Cemetery Regulations – can be found on the Cemetery page here.

Grants Policy and Application Form – Information on Council’s Grant scheme can be found on the Grants page here.

Register of Members’ Interests. By law each Member must complete and sign a register of interests. These are available on each Councillor’s profile page. Click here for a list of the Councillors.

Flag Flying Policy – For further information on the flags that fly from the flagpole at the Town Hall Gardens click here.

Financial Information

In addition to the documents published above, Felixstowe Town Council publishes a range of information relating to its finances. You can find out more on the Finance page here.

Council Documents

The Town Council approved its Annual Report for the Municipal year 2021-22 at the Annual Council Meeting of 18 May 2022.

Standing Orders set out how the rules by which Council governs and administers its meetings and decision making.

The Terms of Reference set out the Council’s delegations to its committee.

Council’s Financial Regulations governs the administration of Council’s finances. More information on Council’s Budget and Finances can be found here.

Our Internal Control Statement for 2022-2023 was approved at the 23 June 2022 Council Meeting.

Councillors must observe a local Code of Conduct to ensure high standards in the way they undertake their official duties. Felixstowe has adopted the Local Government Association Model Councillor Code of Conduct.

This is the register of Council’s assets (items valued over £500) updated for the most recent financial year.

Felixstowe Town Council is committed to being transparent about how it collects and uses the personal data of its workforce, and to meeting its data protection obligations.

The Town Council retains information in line with its Data Retention and Disposal Policy. It was most recently updated at the Ordinary Council Meeting on 9 September 2020.

The Town Council is committed to properly evaluating the risks involved with any public event, and our methods are updated and reviewed annually.

The Town Council ensures funds are always being invested with risk and liquidity in mind.

We treat all complaints stemming from products and/or services very seriously, as outlined in our annually-updated Complaints Procedure.

Our policy is to provide and maintain working conditions, equipment and systems of work which are safe and healthy for all our employees, and to provide information, training and supervision sufficient to maintain safety.

We do not discriminate against staff on the basis of their gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

This policy applies on those occasions when the Town Council, as a body corporate, is asked for a statement, a comment or information from the media, or as a body corporate issues a press release, or information to factually clarify/correct other comments published in the media.

This protocol is intended to assist Councillors and the Clerk, in approaching some of the sensitive circumstances which arise in a challenging working environment.

Felixstowe Town Council has adopted the ICO model publication scheme.

Felixstowe Town Council believes that appropriate training of Councillors and staff is vital to provide the high quality of service to the local community to which the Council is committed.

Felixstowe Town Council is committed to high standards of engagement with its community.

Section 15(5) of the Local Government Act 1972 provides that Parish and Town Councils may pay its Mayor “for the purpose of enabling him to meet the expenses of his office such allowance as the council think reasonable.”

Financial Information