Council Documents

Felixstowe Town Council is committed to the principles of openness and transparency. Wherever possible, it aims to ensure that residents are able to access information about the work of the Council, its systems and procedures, and aims for its website to be as accessible as possible.  To read details of our Website Accessibility Statement please see here.

Council regularly reviews its policies and procedures, the majority of which can be found below:

FTC Annual Town Report 2022-23

The Town Council approved its Annual Report for the Municipal year 2022-23 at the Ordinary Council Meeting of 20 June 2023.

Business Plan 2024-2028

The Town Council approved its third four-year business plan at the Annual Council meeting held on 15 May 2024. This document outlines the direction and strategy for the Town Council over the next four years.  It is also intended to give you a clear understanding of what the Town Council is trying to achieve and how it intends to deliver this. 

Standing Orders 2023-24

Standing Orders set out how the rules by which Council governs and administers its meetings and decision making.

Terms of Reference 2023-24

The Terms of Reference set out the Council’s delegations to its committee.

Financial Regulations 2023-24

Council’s Financial Regulations governs the administration of Council’s finances. More information on Council’s Budget and Finances can be found here.

Statement of Internal Control 2023-24

Our Internal Control Statement for 2023-2024 was approved at the 20 June 2023 Council Meeting.

Councillor Code of Conduct

Councillors must observe a local Code of Conduct to ensure high standards in the way they undertake their official duties. Felixstowe has adopted the Local Government Association Model Councillor Code of Conduct.

Asset Register 

This is the register of Council’s assets (items valued over £500) updated for the most recent financial year.

 

Data Protection Policy

Felixstowe Town Council is committed to being transparent about how it collects and uses the personal data of its workforce, and to meeting its data protection obligations.

Data Retention Policy September 2023-26

The Town Council retains information in line with its Data Retention and Disposal Policy. It was most recently updated at the Ordinary Council Meeting on 9 September 2020.

Risk Management Policy 2023-24

The Town Council is committed to properly evaluating the risks involved with any public event, and our methods are updated and reviewed annually.

Investment Policy & Strategy 2024-25

The Town Council ensures funds are always being invested with risk and liquidity in mind.

Complaints Procedure 2023-24

We treat all complaints stemming from products and/or services very seriously, as outlined in our annually-updated Complaints Procedure.

Health & Safety Policy

Our policy is to provide and maintain working conditions, equipment and systems of work which are safe and healthy for all our employees, and to provide information, training and supervision sufficient to maintain safety.

Equal Opportunities Policy

We do not discriminate against staff on the basis of their gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

Press & Media Policy 2023-24

This policy applies on those occasions when the Town Council, as a body corporate, is asked for a statement, a comment or information from the media, or as a body corporate issues a press release, or information to factually clarify/correct other comments published in the media.

Member Officer Protocol 2021-24

This protocol is intended to assist Councillors and the Clerk, in approaching some of the sensitive circumstances which arise in a challenging working environment.

Publication Scheme and Schedule 2023-24

Felixstowe Town Council has adopted the ICO model publication scheme.

Training Strategy

Felixstowe Town Council believes that appropriate training of Councillors and staff is vital to provide the high quality of service to the local community to which the Council is committed.

Community Engagement Strategy 2023-24

Felixstowe Town Council is committed to high standards of engagement with its community.

Members Allowances and Expenses Policy 2023-24

Section 15(5) of the Local Government Act 1972 provides that Parish and Town Councils may pay its Mayor “for the purpose of enabling [them] to meet the expenses of [their] office such allowance as the council think reasonable.”

Website Accessibility Statement

We want as many people as possible to be able to use this website. Please see our Website Accessibility Statement for more information on how we meet the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

If you experience any difficulties accessing  or think we’re not meeting accessibility requirements, please contact us.

Allotment Regulations – can be found on our Allotments page here.

Cemetery Regulations – can be found on the Cemetery page here.

Grants Policy and Application Form – Information on Council’s Grant scheme can be found on the Grants page here.

Register of Members’ Interests. By law each Member must complete and sign a register of interests. These are available on each Councillor’s profile page. Click here for a list of the Councillors.

Flag Flying Policy – For further information on the flags that fly from the flagpole at the Town Hall Gardens click here.

Financial Information

In addition to the documents published above, Felixstowe Town Council publishes a range of information relating to its finances. You can find out more on the Finance page here.